Terms and Conditions of Service

1. Acceptance of Terms & Legal Eligibility

By accessing, registering, or using any service or capability provided by Fast Invoice ("the Service", "the Platform", or "Fast Invoice"), you affirm that you have read, understood, and agreed to be bound by these Terms and Conditions of Service, our Privacy Policy, and any referenced supplementary guidelines.

If you are acting on behalf of a company, general contractor, freelance business, or other legal entity, you represent and warrant that you possess the full legal power and authority to bind that entity to these Terms. If you do not have such authorization, or if you disagree with any portion of these terms, you must immediately discontinue using the Service.

2. Description of the SaaS Platform

Fast Invoice is a cloud-based software-as-a-service (SaaS) platform built for contractors, tradespeople, freelancers, and professional service providers to streamline their client billing lifecycle, including:

• Authoring and styling professional estimates, quotes, receipts, and invoices.
• Automated rendering and compilation of downloadable, print-ready PDF files formatted to standard US Letter dimensions.
• An interactive client portal web view allowing recipients to inspect invoices, download documents, and accept quotes with digital signature capture.
• Configuration of custom payment settlement instructions (such as Zelle, wire transfer, physical checks, or direct payment cards).
• Document status monitoring (Draft, Sent, Approved, Paid, Overdue).

3. Account Registration & Security

In order to access the service, you must create a user account by providing truthful, accurate, complete, and current information regarding yourself and your business trade name, address, contact phone, and email.

You are solely responsible for maintaining the confidentiality of your credentials and password. All actions, document deliveries, or billing events originating from your account are strictly attributable to you. You agree to notify our support team immediately upon discovering any unauthorized entry or security vulnerability.

4. 15-Day Free Trial

Every new business account is granted a fifteen (15) continuous day free trial to explore and test all platform capabilities prior to making any financial commitment.

5. Paid Plans, Billing & Payment Processing

Continued, unlimited access following the trial is governed by flexible subscription plans (monthly, quarterly, semi-annual, or annual billing cycles).

• Certified Payment Gateways: Subscription transactions are fulfilled through industry-leading PCI-DSS Level 1 compliant processors: Stripe Inc. and Paddle.com Market Ltd. (acting as Merchant of Record in designated territories).
• Financial Privacy: Fast Invoice never stores or has access to your full credit or debit card numbers or CVV security codes. Payment credentials are encrypted end-to-end and handled securely by the processors.
• Automated Renewals: To preserve uninterrupted document delivery, subscriptions renew automatically at the end of each billing period unless canceled through your account dashboard prior to the renewal date.
• Taxes: Listed prices may exclude applicable sales taxes, VAT, or GST, which are calculated and remitted in compliance with local statutory regulations by the Merchant of Record.

6. Acceptable Use Policy & Restrictions

You agree to utilize Fast Invoice exclusively for lawful, legitimate commercial operations. The following activities are strictly prohibited:

• Generating fraudulent, counterfeit, deceptive, or fictitious invoices or estimates, or engaging in money laundering or tax evasion.
• Sending unsolicited communications (spam), bulk marketing, or deceptive links through our document dispatch channels.
• Impersonating any third-party business or individual, or utilizing unauthorized logos or trademarks without proper consent.
• Reverse engineering, decompiling, vulnerability scanning, or launching denial-of-service attacks against Fast Invoice servers.
• Billing for unlawful products or prohibited items under federal, state, or international laws.

7. Invoices, Estimates & Tax Compliance Responsibility

Fast Invoice is a software provider, not a licensed accounting, legal, or tax advisory firm.

8. Electronic Signatures & Document Enforceability

Fast Invoice offers digital signature capture capabilities for clients approving estimates online. When an estimate is signed, our system records the signature stroke, exact UTC timestamp, and the signer's IP address.

Both parties agree that digital approvals collected through the platform are structured to satisfy the legal standards of the Electronic Signatures in Global and National Commerce Act (ESIGN Act, 15 U.S.C. § 7001), the Uniform Electronic Transactions Act (UETA) in the United States, and the European Union's eIDAS Regulation for simple electronic signatures. However, you are solely responsible for verifying if your specific trade contract demands formal notarization or wet-ink execution.

9. Intellectual Property & SaaS License

All intellectual property rights, trademarks, design systems, algorithms, source code, and assets comprising Fast Invoice belong exclusively to Fast Invoice operators.

We grant you a limited, revocable, non-exclusive, non-transferable license to access and operate the software strictly in accordance with your active subscription. No title or proprietary rights in our underlying software are transferred to you.

10. User Data Ownership & Confidentiality

You retain 100% full ownership over all your business content, including your client lists, line items, pricing data, uploaded brand graphics, and generated records.

Fast Invoice does not and will never sell, lease, or monetize your customer lists or commercial records to third-party data brokers or advertisers. Your commercial records are kept confidential under strict safeguards.

11. Third-Party Integrations & Services

The Service relies upon top-tier third-party infrastructure (such as Mailgun for transactional email delivery, Stripe and Paddle for payment authorization, and enterprise cloud hosting). While we partner exclusively with enterprise-grade providers, Fast Invoice is not liable for intermittent external network anomalies outside our reasonable operational control.

12. Disclaimer of Warranties ("As Is")

Fast Invoice is provided on an "as is" and "as available" basis. To the maximum extent permitted under applicable law, Fast Invoice disclaims all warranties of any kind, whether express, statutory, or implied, including merchantability or fitness for a particular commercial purpose. While we aim for exceptional uptime and precision, uninterrupted operation cannot be unconditionally guaranteed.

13. Limitation of Liability

Under no legal theory shall Fast Invoice, its founders, directors, employees, or contractors be liable for any indirect, incidental, consequential, special, or exemplary damages, including lost profits, loss of business goodwill, or commercial disputes between you and your end clients.

The aggregate cumulative liability of Fast Invoice for any claim arising out of or related to these terms shall not exceed the actual amount paid by you to Fast Invoice during the three (3) calendar months preceding the event giving rise to the claim.

14. Indemnification

You agree to indemnify, defend, and hold harmless Fast Invoice and its officers against any losses, liabilities, claims, or reasonable legal expenses arising from: (a) your breach of these Terms; (b) the accuracy, legality, or nature of goods/services itemized on your documents; or (c) billing disagreements between you and your clients.

15. Suspension, Termination & Data Portability

You may terminate your subscription at any time via your account dashboard. Following cancellation, your paid privileges remain operational until the conclusion of the paid term.

If you require complete account closure and data deletion, you may submit a formal request to our support team. We preserve data for a grace period to guard against accidental destruction of essential business and accounting archives.

16. Governing Law & Dispute Resolution

These Terms shall be construed and governed in accordance with the substantive laws of the State of Florida, United States, without giving effect to conflict of law principles, subject to mandatory local statutory consumer protections that cannot be waived by agreement.

Prior to initiating formal legal claims, the parties agree to seek amicable informal resolution in good faith by serving written notice for a period of not less than thirty (30) days.

17. Modifications to the Terms

We reserve the right to amend or replace these Terms to accommodate platform evolutions, legal adjustments, or product enhancements. The "Last updated" date at the top of this document indicates its effective date. Significant revisions affecting your legal rights will be communicated via your registered email or highlighted in your dashboard.

18. Legal Contact & Support

For inquiries, feedback, or legal service regarding these Terms, please reach out to our legal and customer operations desk: